A New Take on an Old Favorite: Microsoft Surface Hub 3 Reimagines the Whiteboard Experience in the Modern Workplace

December 27, 2023

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In today’s dynamic and evolving workplace, fostering an environment that supports collaboration is critical for innovation and progress. For decades, the classic whiteboard has been synonymous with brainstorming—pulling individuals together, sparking lively discussion, and enabling the visualization of ideas in both physical and virtual whiteboarding activities. Its simplicity is deceptive compared to the complexity of ideas it helps unlock. And the capacity for whiteboarding technology continues to evolve!

As the onset of the pandemic propelled businesses into a remote model, technology organizations accepted the challenge of redefining what effective collaboration looks like from anywhere. And, with hybrid work solidifying itself as the preferred model of the future, we continue to evolve our strategies and tools to enable team success.

Acknowledge Tradition

There’s no doubt that the tangibility of a whiteboard is part of the tacit charm and what fuels dynamic discussion, not only encouraging active engagement during in-person meetings but even helping to establish a sense of camaraderie among team members. Its simplicity encourages spontaneity, allowing individuals to freely express their thoughts, visualize ideas, sketch diagrams, and outline plans in real time. From lengthy strategy sessions to impromptu brainstorming, it’s been the canvas for collective imagination and idea capture.

Embrace Innovation

As technology continues to advance, the need for a modernized collaborative tool that delivers a more engaging experience becomes more apparent. This is the perfect opportunity to leverage new digital solutions strategically tailored to emulate the essence of the traditional whiteboard while enhancing its capabilities with the latest collaboration technology. These applications, often powered by AI and intuitive interfaces, can seamlessly integrate into current workflows while preserving the essence of in-person collaboration.

At the height of the pandemic, the Microsoft Teams solution was pivotal in enabling organizations to adapt to a remote collaboration platform. As an expansion of the Microsoft Teams Rooms family, the Microsoft Surface Hub 3 modern all-in-one hybrid meeting and collaboration device is now empowering those same organizations to foster creativity, productivity and inclusivity in every meeting.

Recognize the Benefits

Accessibility and Flexibility: In-person collaboration is great, however, in an increasingly remote and hybrid workplace, it’s not always feasible. The Microsoft Surface Hub 3 enables the spontaneity and engagement of in-person collaboration while supporting remote participants. Instantly transform any brainstorming session into a virtual or hybrid experience with the touch of a button to incorporate remote participants thanks to the built-in Microsoft Teams. Team members can actively participate in real time regardless of their location, including scribbling ideas and adding sticky notes alongside in-person meeting attendees, promoting inclusivity in discussions and the decision-making processes.

AI-Powered Capabilities: By leveraging the power of Artificial Intelligence (AI), teams can automate key meeting tasks that can diminish overall productivity such as taking and organizing meeting notes, tracking assignments and action items, and delivering them to all participants at the meeting’s conclusion. Focused on maximizing meeting effectiveness, Microsoft Copilot in Whiteboard can efficiently generate and organize ideas, freeing up time and energy to focus on creative ideation.

Seamless Integration: Upgrading your collaboration technology doesn’t mean abandoning your current meeting room ecosystem. Whether mobile or wall mounted, the Microsoft Surface Hub 3 is part of the Microsoft Teams Rooms family delivering a consistent experience across meeting spaces so that your employees can confidently collaborate from any space. Plus, with the Microsoft Teams Rooms on Windows experience, expanding your room strategy doesn’t mean adding new IT complexities thanks to the streamlined management experience through the admin center and new Microsoft Teams Rooms Pro Management portal.

Achieve the Best of Both

The future of workplace collaboration lies in the ability to harmoniously blend tradition with innovation, in-person with virtual. While the traditional whiteboard remains a brainstorming staple, the evolution of technology-based applications represents a stride towards more inclusive, efficient, and dynamic teamwork. Embracing these advancements not only preserves the essence of in-person collaboration but also propels it into the digital era, where the potential for collective brilliance knows no bounds. By combining the best of both worlds, organizations can unlock the ultimate collaborative synergy to empower creativity, fuel productivity and foster an inclusive team environment.

Our strategic advisors are here to help you unlock your organization’s hybrid collaboration potential.

About Diversified

Diversified is a global leader in audiovisual and media innovation, recognized for designing and building the world’s most experiential environments. Our Emmy Award-winning team specializes in delivering solutions for the most complex, large-scale and immersive installations. Serving a global clientele that includes major media organizations and retailers, sports and live performance venues, corporate enterprises, and government agencies, Diversified partners with clients to create spaces that bring people together, and keep them coming back.

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